The Public Building Commission of Chicago (PBCC) Public Schools Program has been responsible for construction of new schools, as well as rehabilitation of existing school facilities. PBCC instituted a comprehensive program of assessment of the need for and condition of all Chicago Public School facilities and instituted an efficient program of assigning resources on an as-needed/as-available basis.
dsi served in two capacities on this project: development of project reporting standards and monthly progress reporting.
Development of Project Reporting Standards
In support of the PBCC’s Public Schools Program, dsi played a key role by developing the format for monthly reports for the five construction consultant teams that manage public school new construction and rehabilitation in the City of Chicago. Coordinating the needs of the PBCC and the school system with the capabilities of the construction consultants, dsi facilitated a task force to establish a reporting format that provides a summary description of project status (one school per page) in a very graphic and understandable layout, but is backed up by detailed cost, schedule, affirmative action, permit, insurance, and other information. This system provides the advantage of being useful to project managers on a daily basis, as well as containing summary information that is presented to Commissioners and other elected officials, as well as local school councils and other interested groups or individuals. A detailed procedures manual was produced and distributed to all participants.
Monthly Progress Reports
dsi served on a continuing basis as part of one of the consultant teams, developing and producing monthly reports for over 30 schools on a regular basis. Since beginning on this project in 1992, this team has consistently provided accurate and timely reports to the PBCC program manager, performance that is regularly acknowledged as exemplary. Informative report elements are provided in various configurations (using the same basic elements), depending on the audience to which the report will be distributed. For example, Mayor Daley and other Public Building Commissioners and local school officials receive an abbreviated report, containing only summary information. Project managers and field coordinators for the school projects, on the other hand, receive the complete report, containing detailed cost, schedule, and other information, as well as a project directory listing all involved personnel.